Free TemplateDocument Request

New Client Document Request

Request all necessary documents from new clients after engagement letter is signed to begin tax preparation or accounting services.

Subject Line

Welcome to {{firm_name}} - Documents Needed for Your {{service_type}}

Email Body
Dear {{client_name}},

Welcome to {{firm_name}}! We're pleased to have you as a client and look forward to working with you on your {{service_type}}.

To get started, we'll need the following documents by {{deadline}}:

**Income Documents:**
{{income_documents}}

**Deduction Documents:**
{{deduction_documents}}

**Additional Items:**
{{additional_items}}

**How to Submit:**
You can securely upload your documents through our client portal: {{portal_link}}

Alternatively, you may email them directly to {{firm_email}} or drop them off at our office.

**What Happens Next:**
Once we receive your documents, we'll review them within {{review_timeframe}} and reach out if we have any questions. We'll keep you updated on our progress throughout the process.

If you have any questions about what's needed or how to access the portal, please don't hesitate to reach out.

Best regards,

{{preparer_name}}
{{firm_name}}
{{phone_number}}
{{firm_email}}

Tip: Replace the variables in {{brackets}} with your specific information before sending.

Template Details

Industry
Accountants & Tax Preparers
Email Type
Document Request
Variables to Customize
12 fields

Customizable Fields

{{client_name}}{{firm_name}}{{service_type}}{{deadline}}{{income_documents}}{{deduction_documents}}{{additional_items}}{{portal_link}}{{firm_email}}{{review_timeframe}}{{preparer_name}}{{phone_number}}

Pro Tips for This Template

  • Send within 24 hours of engagement letter being signed to maintain momentum

  • Customize the document checklist based on the client's specific situation (W-2 employee vs. self-employed, rental properties, etc.)

  • Include a specific deadline - clients respond better to concrete dates than 'as soon as possible'

  • If using a client portal, include brief instructions or a quick-start guide link

  • Follow up with a phone call for complex returns or first-time clients to build rapport

When to Use This Template

This New Client Document Request template is designed for accountants & tax preparers professionals who need to request documents from clients.

Simply replace the placeholder variables with your information and send. For even better results, use our AI email generator to customize the tone, length, and messaging to perfectly match your brand voice.

Frequently Asked Questions

How do I use this email template?

Copy the template above, replace the variables in {{brackets}} with your specific information, and paste it into your email client.

Is this template really free?

Yes! This template is completely free to copy and use.

Can I modify this template?

Absolutely. Feel free to adjust the tone, add or remove sections, and customize them to match your brand voice.

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